American Express Careers – Executive Admin Assistant

Job Description:

This position is responsible for providing administrative support to the VP of Enterprise Security Architecture & Application Security (ESA & EA).

Job Responsibilities:

• Assisting with special projects and initiatives as needed
• Producing accurate presentations, documents and general correspondence in a timely manner.
• Coordinating travel arrangements as needed, including air, hotel, transfers & visas
• Onboarding new employees as needed
• General follow-up and reminders in order to effectively meet deadlines and commitments.
• Managing confidential filing and keeping regulatory records in good order
• Reconciling expenses and filing expense reports
• Organizing regular team meetings and 1:1s with Direct Reports.
• Maintaining inventory of office supplies, including placing orders
• Managing the logistics of key meetings, including room booking, catering, production of meeting materials, etc.
• Managing the payroll system for the team, including attendance tracking (holidays, vacation, sick days etc.)

Job Requirements:

• Ability to organize and work on own initiative
• Accuracy and attention to details
• Ability to work independently or with minimal direction
• Commitment to ongoing learning & development
• Understanding and appreciation of key customer relationships (internal & external).
• Ability to manage and complete multiple tasks within specified timeframes
• 3+ years of experience in an executive assistant or office manager capacity
• Ability to act diplomatically and respectfully when communicating with individuals of varying levels
• Expert level of written and verbal communication skills
• Experience in handling a wide range of administrative related tasks, organizing large meetings, and arranging travel

Job Details:

Company: American Express

Vacancy Type: Full Time

Job Location: Phoenix AZ, US

Application Deadline: N/A

Apply Here

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