Saturday , March 18 2023

American Express Careers – Executive Admin Assistant

Website American Express

Job Description:

This position is responsible for providing administrative support to the VP of Enterprise Security Architecture & Application Security (ESA & EA).


Job Responsibilities:

  • Assisting with special projects and initiatives as needed
  • Producing accurate presentations, documents and general correspondence in a timely manner.
  • Coordinating travel arrangements as needed, including air, hotel, transfers & visas
  • Onboarding new employees as needed
  • General follow-up and reminders in order to effectively meet deadlines and commitments.
  • Managing confidential filing and keeping regulatory records in good order
  • Reconciling expenses and filing expense reports
  • Organizing regular team meetings and 1:1s with Direct Reports.
  • Maintaining inventory of office supplies, including placing orders
  • Managing the logistics of key meetings, including room booking, catering, production of meeting materials, etc.
  • Managing the payroll system for the team, including attendance tracking (holidays, vacation, sick days etc.)

Job Requirements:

  • Ability to organize and work on own initiative
  • Accuracy and attention to details
  • Ability to work independently or with minimal direction
  • Commitment to ongoing learning & development
  • Understanding and appreciation of key customer relationships (internal & external).
  • Ability to manage and complete multiple tasks within specified timeframes
  • 3+ years of experience in an executive assistant or office manager capacity
  • Ability to act diplomatically and respectfully when communicating with individuals of varying levels
  • Expert level of written and verbal communication skills
  • Experience in handling a wide range of administrative related tasks, organizing large meetings, and arranging travel

Job Details:

Company: American Express

Vacancy Type: Full Time

Job Location: Phoenix AZ, US

Application Deadline: N/A

Apply Here